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Tags: online business, remote work, virtual assistant, MS Teams, administrative assistant, office assistant, executive assistant, hire a virtual assistant, business tools, Zoom, Google Suites, Monday.com

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Mar 20, 2020 

 

This post contains affiliate links, meaning that if you choose to click through and make a purchase, I will receive a small commission at no cost to you.

 

Sometimes the pace of change leaves us feeling as if we are in a whirlwind. Recent world events related to COVID-19 have forced the closures of businesses and workplaces worldwide, and in turn caused many people to adapt, and transition to working remotely.

 

The challenges of implementing remote systems that work for a bricks and mortar business, that must get online immediately - are where the struggles really come in.

 

So, here are 3 tips for successfully hiring a Virtual Assistant in 2020 to successfully transition a business online.

 

1. PLAN YOUR PROJECT

Take the time to consider what it is that you need to accomplish. Do you have a specific deadline that must be met? Or, do you have more flexibility with your timeline?

Planning out the big picture and identifying smaller tasks involved in your project will give both you and your Virtual Assistant a clear idea of what is to be accomplished, and when it is expected by.

 

2. ESTABLISH YOUR BUDGET

If you have a clear and realistic idea of the budget and costs involved in completing your project, then you will be able to move along to the completion phase much quicker.

Working with a dedicated Virtual Assistant is an investment in your business that will have long-term payoffs, often for many years to come.

Think about it, and consider the risks involved when outsourcing with freelancer sites that offer no guarantees about quality or consistency. Costs vary wildly and, in the world of virtual assisting, you get what you pay for. 

 

3. DECIDE HOW YOU WILL MANAGE WORK & COMMUNICATION

Let’s talk about the many ways you can manage the work of your VA. Their speed, accuracy and skill level will play an important part of your business success.

For ongoing assignments and tasks, tools such as Monday.com come with free templates and can be easily linked to your VA, which makes them able to seamlessly integrate into an existing or new project team. I tested out Monday.com and found it easy to navigate, well designed, and simple to get started on.

Google Suites is another go-to when you need to easily share lots of information and documents.

Zoom gives you a lot of options to meet virtually and conduct meetings with your Virtual Assistant.  If you like to work collaboratively, try Microsoft Teams to keep your eyes on the most updated and synched information. 

Smartphone apps and desktop devices have many other tools you can download that make communicating and getting updates from your Virtual Assistant on a regular basis or in real-time easy. Tutorials for most can be found on YouTube.com and LinkedInLearning.com.
 

CONCLUSION

Once you have organized the main areas of your project; identified and scheduled the tasks to be done, established your budget and how you will be managing communication, you can successfully transition your business online using a Virtual Assistant.

 

What do you think is the most important tip for hiring a Virtual Assistant to transition your business online in 2020? Let me know in the comments below.

 

What online business or remote work topics would you like me to write about next? Email me at hello@exceptionaladmin.com with your ideas and suggestions. Want to find out how your business will benefit from using a Virtual Assistant, let’s chat.

 

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3 TIPS FOR HIRING A VIRTUAL ASSISTANT TO SUCCESSFULLY TRANSITION BUSINESS ONLINE

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